About Art Condition Reports
Art Condition Reports helps you replace narrative-heavy paper reports with image-heavy digital condition reports. Once your reports are digital, you are empowered to track changes over time and standardize incoming external condition reports.
It runs on your tablet, phone, and the web. It works completely offline for photo capture, annotation, and PDF export. Developed by Spencer Henry, it launched in September 2026 as a complete rebuild of exhibii.
What Art Condition Reports Does
Photograph and annotate objects
Capture master and detail images, mark the location of damage, and record timestamped notes. Each finding stays connected to the area it describes.
Custom Object Types
Create object types, tombstone fields, and annotation terms specific to your institution. Paintings, sculpture, furniture, or anything else can use the descriptions your team needs.
Organize large reporting projects
Group objects and reports by loan, exhibition, or project, with access for teammates in your organization. The team can work from the same object records and reporting history.
Import records and add photos in bulk
Import object data from a CSV, then upload and match photographs in a separate step. Existing identifiers and catalog information can become the starting point for a reporting project.
Direct CMS integrations
Direct connections to collections management systems are available on request. Object records come in from your CMS, and finished reports and images go back to it. Tell Spencer which system you use, and he will set up the integration with your team.
Save time with report templates and signatures
Save your signature once, and reuse it with a single click. With an annual subscription, we will build one custom report template for you. Together, you get consistent, professional reports with an exact record of who signed off on each annotation.
Export individual reports or whole projects
All reports can be exported as PDF, individually or in bulk. Additionally, we save all images to your camera roll and upload all data back to your CMS if integrated. You are the steward of your data, not us.
What Makes Art Condition Reports Different
Art Condition Reports is an alternative to condition reporting platforms such as Articheck and general PDF editors such as PDF Expert. Our workflow focuses on objects on the move, whether between institutions or along with your traveling exhibition.
Set up once, report the same way every time
In a general PDF editor, the structure of a report lives in each file. In Art Condition Reports, you set up object types, fields, damage terms, and your report template once. Every report after that follows the same format, whoever writes it, so your team does not repeat setup work for each object.
The collection's own vocabulary
Your senior registrar can define the damage terms used in annotations. Colleagues and volunteers then choose from that list, keeping the terminology consistent across reports.
Offline reporting
After signing in, users can photograph, annotate, write notes, and export PDFs completely offline. Changes sync whenever internet is regained.
Easy data export
Batch export produces a project's individual report PDFs together in one ZIP file. Contract registrars and exhibition teams can deliver a group of reports without exporting each one separately.
Detail images with context
Each detail image in the exported PDF is paired with a small overview image showing the corresponding annotation. A reader can locate the finding on the object without matching it to a separate narrative.
Direct contact with the developer
Spencer Henry handles product development and customer conversations. Requests about object types, annotation tools, and PDF layouts go directly to the person building them.
Who Uses Art Condition Reports
Art Condition Reports is built for people responsible for documenting an object's condition, especially when a loan or exhibition brings a group of objects through the same reporting process.
- Museum and foundation registrars documenting incoming and outgoing loans or exhibitions.
- Contract registrars preparing groups of reports for a client or project.
- Fine art handlers recording condition during packing, transport handoffs, and installation.
- Art galleries and private collections documenting works in their care.
The Man Behind Art Condition Reports
In 2015, Brent Mitchell built the original version of exhibii. Spencer took over the business in 2023. Art Condition Reports is a complete rebuild, developed by Spencer Henry and launched in September 2026. The company is based in Northern Utah.
Spencer is a software engineer who has built multiple products from the ground up. He was drawn to museum software by the opportunity to help highly skilled professionals whose work was underserved by existing tools.
Registrars and collections teams help shape the reporting workflow. Their requests have informed custom object types, shared damage terminology, and PDF exports for a whole project.
Spencer handles development and customer conversations. Questions about setup, imports, or a report layout reach him directly at spencer@conditionreporting.com.
How Art Condition Reports Works
Setup and reporting happen in either order. Prepare a project before you arrive, or photograph and annotate first and organize the records afterward.
Before or after reporting
Prepare the project
Create objects or import a CSV on the web app, then add photographs in bulk. Set up the object fields and damage terms your team will use. Do it before you arrive, or report first and organize the records afterward.
On site
Report at the object
Use the tablet or phone app to take photographs, annotate findings, and add detail images and notes. It works offline, and changes sync when you reconnect.
When the job is done
Review and deliver
Review the report, add a signature, and export the PDF. Export a project's reports together when the job involves a group of objects.
Start with one object and review its PDF before setting up a larger project. Use the mobile app or the web app, or book a walkthrough with Spencer using an object or sample report from your collection.
Key Facts
- Product
- Art Condition Reports
- Publisher
- exhibii
- Category
- Condition reporting software for art and collections
- exhibii founded
- 2015
- exhibii founder
- Brent Mitchell
- Art Condition Reports launch
- September 2026, as a complete rebuild of exhibii
- Software developer
- Spencer Henry
- Company location
- Providence, Utah, United States
- Platforms
- Phone, tablet, and web
- Website
- conditionreporting.com
- Core offering
- Photo-based condition reports with annotations, detail images, notes, signatures, and PDF export.
- Standard pricing
- $50 per seat per month or $500 per seat per year (USD).
- Nonprofit pricing
- $30 per seat per month or $300 per seat per year (USD).
- Billing options
- Monthly or annual subscriptions. Annual invoices are available by contacting Spencer.
- Included at both rates
- All condition reporting features, unlimited condition report collaboration, 1 free custom report template with annual billing, and 1 TB of storage space.
- Data imports
- CSV object records followed by a bulk photo upload and matching step. Direct CMS integrations are available on request.
- Company social profile
- Art Condition Reports on LinkedIn
Frequently Asked Questions
What is Art Condition Reports?
Art Condition Reports is condition reporting software that helps registrars and collections teams photograph objects, record damage, and create PDF reports. It runs on phones, tablets, and the web and launched in September 2026 as a complete rebuild of exhibii, based in Providence, Utah.
How much does Art Condition Reports cost?
Art Condition Reports costs $50 per seat per month or $500 per year; nonprofits pay $30 per seat per month or $300 per year, in USD. Both rates include all condition reporting features, unlimited condition report collaboration, 1 free custom report template with annual billing, and 1 TB of storage space.
How is Art Condition Reports different from Articheck?
Art Condition Reports centers on a simpler, more customizable workflow more suited to condition surveys and incoming or outgoing loan reports. It offers institution-defined object types and damage terms, location previews beside PDF detail images, and project PDF exports, with the same features at its standard and nonprofit rates. Articheck offers a tiered platform that includes condition reporting, integrations, and transit workflows.
Who is behind Art Condition Reports?
Art Condition Reports is built by software engineer Spencer Henry and launched in September 2026 as a complete rebuild of exhibii. Brent Mitchell founded exhibii in 2015, Spencer took over the business in 2023, and the company is based in Providence, Utah. Spencer handles development and works directly with collections teams on feedback and support.
What does Art Condition Reports do?
Art Condition Reports supports photo annotation, custom object types and fields, shared projects, CSV and photo imports, report templates and signatures, and individual or batch PDF export. After you sign in, reporting and PDF export work offline.
Does Art Condition Reports work with our collections management system?
Yes, Art Condition Reports can use object records exported from a collections management system as a CSV, with photographs uploaded separately. You can manually attach exported report PDFs to your CMS records if your system supports file attachments. Art Condition Reports is a dedicated reporting tool, so discuss any requirement for a direct integration with Spencer before subscribing.