Built for Registrars
Create best-in-class reports, customized to your institution. Prep at your desk, capture findings on-site, share or export when you're done.
Condition Reports — Spilled Milk
The problem
Registrars cobble together clipboards, scanned forms, and shared drives — and lose track of what's where the moment things get busy.
Paper that gets lost
Forms get filled out in the gallery, then scanned, emailed, filed — and never seen again the next time the work travels.
Reports stuck on one device
The person with the latest version is the person holding the iPad. Couriers, conservators, and lenders are flying blind until things sync.
Inconsistent fields, every time
Every registrar has their own template. Every institution has its own vocabulary. Comparing reports across years takes hours of cleanup.
Workflow
The desktop is for data and dispatch. The iPad is for the gallery floor. Switch between them — your work syncs.
Desktop for data
Mobile for images
Features
From the first import to the final export, every step of the condition reporting workflow lives in one place.
Condition reporting
Pictures are worth a thousand words. The app encourages detailed photos of damage, alongside annotations drawn directly on the work.
Task tracking
Set up global tasks and track completion, or add special requests per object. No more playing telephone between registrars and conservators.
Real collaboration
Everything syncs to the cloud. Share single objects or entire exhibits — cut the confusion, keep the collaboration.
Custom templates
Build the exact fields your institution uses. Save them once, reuse them on every object that comes through.
Annotate on the iPad
Draw the exact location of a scratch, a chip, or a stain right on the object — full Apple Pencil support.
Offline first
Galleries don't always have Wi-Fi. The iPad app works 100% offline and syncs in the background when you're back online.
Small things that add up
PDF export, always
Every report can be exported as a clean PDF — branded, paginated, ready to email or archive.
Custom branding
Your logo, your colors, your institution's name on every report.
Magic CSV import
Bring objects in from any system that exports a spreadsheet. We map the columns.
Share by link
Send a single object or a whole exhibit to a courier or lender — no account needed.
Full-resolution photos
We never compress the originals. Zoom in on the damage years later and the pixels are still there.
Works in any browser
Desktop is plain web — Chrome, Safari, Firefox. No installs, no IT tickets.
Apple Pencil support
First-class drawing on iPad. Pressure-sensitive annotations, palm rejection, the lot.
Audit history
See who changed what, and when. Reports never lose their provenance.
Pricing
Annual pricing available on request. Beta testers receive a significant discount.
From the field
[ACR] has made condition reporting faster and easier to document. I like that I can use the app on my phone as well as a tablet.
[ACR] has proven to be an invaluable addition to our Collections toolkit.
[ACR] has revolutionized the way we manage […] temporary exhibitions. […] For our small staff it has truly streamlined one of our most important processes.
Frequently Asked Questions
We have not yet set up official grants for free licenses. We do value all institutions, and particularly those who help the next generation of collections professionals. If you are interested in discussing this further, feel free to email me at spencer@conditionreporting.com.
While we try to rapidly respond to all customer issues, we give extra priority to any improvements & development requests that come from our Pro users. We also guarantee an email response within 24 hours for any email sent during business hours (US hours), for our Pro uers.
Yes! our condition reporting app works 100% offline. Once you've reconnected to the internet, we sync your data to the cloud in the background.
Get in touch with our team. We're here to help.
Open beta
Beta testers get a meaningful discount and a direct line to the team.
